AI automation for architecture and planning practices
A project is made of hundreds of exchanges: with clients, specialist consultants, contractors and authorities. Swissflow keeps track of open items, documents and deadlines, so your team has more time for design.
Where time goes every day
Open items across many parties
Who delivers which drawing, and by when? Action points from meetings scatter across emails and minutes and are easily lost.
Documents to assemble
Building permit applications, tenders and fee statements need documents from many sources, complete and in the right revision.
Missed tenders
Relevant public tenders appear all the time. Checking them regularly takes time that day-to-day work does not leave.
What Swissflow takes over
Minutes and action lists
Swissflow turns meeting notes into draft minutes, keeps the action list with owner and due date and reminds everyone in good time.
Benefit Less chasing, clearer responsibilities.
Track plan and document issues
Which revision went to whom, and what is still missing? Swissflow tracks issues and responses and requests outstanding documents.
Benefit Everyone works from the current revision.
Watch tenders on simap.ch
Swissflow filters new notices by your criteria and summarises requirements, suitability criteria and deadlines.
Benefit Fewer missed opportunities and faster bid decisions.
Assemble building permit applications
Working from a checklist, Swissflow checks which drawings, certificates and forms are in and requests the rest from those involved.
Benefit Complete applications and fewer queries from the authority.
Client questions
Recurring questions about schedule, cost and progress are recognised and answered with a draft based on the project documents.
Benefit Faster replies without interrupting the project lead.
Prepare fee invoices
Recorded hours and services are compiled by project and phase and turned into a draft invoice.
Benefit More punctual invoices and less rework.
What stays with you
Design, planning and professional decisions stay with your team. Messages to clients, authorities and contractors only go out after your approval.
Your existing software stays
Swissflow is not another piece of software your team has to learn. We build AI agents around the tools you already use: email, calendar, spreadsheets, CRM and your industry software.
Where your software offers an interface or data access, we build on it. Where it does not, we tell you plainly in the first conversation what makes sense and what does not.
Frequently asked questions
Does Swissflow work with our CAD or project software?
Swissflow works mainly with email, document storage, calendar and spreadsheets around your planning software. What can be connected directly, we clarify in the first conversation.
Can Swissflow submit tenders?
No. Swissflow finds and summarises tenders and helps assemble the documents. Whether and how you bid is your decision.
Where is the best place to start?
Usually with minutes and action lists, or with watching tenders. Both can be set up without touching your planning software.
Find out which workflow is worth automating first.
In a free initial conversation we review your workflows and tell you plainly what can be automated and what cannot. No upfront cost: you only pay once the automation delivers measurable value.