AI automation for property management firms
Property managers spend much of their day coordinating: tenants report damage, tradespeople need appointments, owners expect answers. Swissflow takes over that coordination and prepares work orders and correspondence for approval.
Where time goes every day
Damage reports from every channel
A dripping tap comes in by phone, a heating failure by email, a photo by message. Every report has to be logged, classified and passed on.
Constant coordination with tradespeople
Finding times that suit tenants and tradespeople, getting quotes, checking the job was done: it adds up for every building.
The same correspondence again and again
Questions about service charges, notices, move-out inspections and viewings keep coming, and each one needs a careful answer.
What Swissflow takes over
Log damage reports
Swissflow takes in reports from email and web forms, asks for missing details and photos and files them by building and urgency.
Benefit Complete reports without call-backs.
Coordinate tradespeople
Swissflow prepares work orders, agrees appointments between tenant and tradesperson and checks that the work has been done.
Benefit Fewer calls and faster repairs.
Schedule viewings and handovers
Appointments for viewings, move-out inspections and handovers are arranged, confirmed and updated when plans change.
Benefit Less coordination when tenants change.
Tenant and owner correspondence
Recurring questions are recognised and answered with a draft that already contains the property details.
Benefit Faster replies with the same care.
Chase documents
Missing documents from applicants, tradespeople or owners are tracked and requested in good time.
Benefit Complete files without manual chasing.
Prepare statements
Swissflow checks tradespeople’s invoices for completeness, assigns them to building and cost type and prepares them for booking and approval.
Benefit Less data entry and fewer errors.
What stays with you
Rent adjustments, notices, payment releases and anything with legal effect stay with your team. Swissflow prepares and puts it forward for approval. Before we start, we agree together how tenant and owner data is handled and where it is processed.
Your existing software stays
Swissflow is not another piece of software your team has to learn. We build AI agents around the tools you already use: email, calendar, spreadsheets, CRM and your industry software.
Where your software offers an interface or data access, we build on it. Where it does not, we tell you plainly in the first conversation what makes sense and what does not.
Frequently asked questions
Does this work with our property management software?
Swissflow works with email, calendar and documents around your property management software. Whether data can also flow straight into that software depends on its interfaces. We clarify that in the first conversation.
Does Swissflow decide which tradesperson to hire?
No. Swissflow suggests according to your rules, such as the preferred tradesperson for each building, and puts the work order forward for approval.
Where is the best place to start?
Usually with damage reports. They arrive every day, follow a clear process and take pressure off the team straight away.
Find out which workflow is worth automating first.
In a free initial conversation we review your workflows and tell you plainly what can be automated and what cannot. No upfront cost: you only pay once the automation delivers measurable value.